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Catalog of Enterprise Systems

Senate Bill 272 Compliance- Catalog of Enterprise Systems

Approved by California Governor Jerry Brown on October 11, 2015, Senate Bill 272 adds a section to the California Public Records Act requiring state and most local government agencies to create a catalog of Enterprise Systems by July 1, 2016, with annual updates.

Enterprise System

An Enterprise System, as defined by Senate Bill 272, is a software application or computer system that collects, stores, exchanges, and analyzes information an agency uses that is both of the following:

  • A multi-departmental system or a system that contains information collected about the public  
  • A system that serves as a 'system of record' or an original source of data within an agency  

Enterprise System Catalog Requirements

  1. Create a catalog of enterprise systems containing:
    • Current system vendor
    • Current system product  
    • System's purpose  
    • Description of categories or types of data  
    • Department that is the prime custodian of the data  
    • Frequency that system data is collected  
    • Frequency that system data is updated
  2. 2. To make the catalog publicly available upon request
  3. 3. Post the catalog in a prominent location on the agency's website